artists' open houses

Facebook Flickr Twittertumblrpinterest

AOH Terms and Conditions

Section A: AOH Registration T & C

All Open House venues are required to agree to the AOH Terms and Conditions when registering for the AOH festival by ticking the ‘acceptance’ box on the registration form.

  1. The Artists Open Houses (AOH) festival is open to all artists living within the Brighton telephone code area. (It is accepted that many Open Houses also display work of guest artists from outside the area).
     
  2. Artists Open Houses reserves the right to review submitted listings and change details which do not comply with the AOH house style, or which are felt to be untrue. Composite images – where a single image is made up of several smaller ones – will not be accepted.
     
  3. The images and words used in all AOH listings must be relevant solely to the work being exhibited. They may not promote a business nor advertise its services and must be primarily for the benefit of the exhibiting artists.
     
  4. Artists Open Houses purpose is to promote practicing artists displaying/selling their own work. Third party intermediaries profiting from the sale of artists’ work, without benefit to the artist, cannot be accepted as an official listing, but may take out an advert in the AOH brochure (contact: advertising@aoh.org.uk)
     
  5. Artists Open Houses (AOH) purpose is to coordinate and promote art and artists taking part in the Artists Open Houses festivals. This includes the annual May Festival coinciding with the Brighton Festival, and a smaller seasonal Festival in the lead up to Christmas.
     
  6. All listings fees are paid per venue - there is currently no limit to the number of artists exhibiting in one venue, nor are any other obligatory extra fees charged.
     
  7. All Open Houses venues must undertake to correct any errors on their listings brochure proof and return the corrected proof by the date specified. Artists Open Houses cannot accept responsibility for any errors not clearly marked-up and returned on the proof.
     
  8. AOH reserves the right to refund payment and withdraw any entry that does not, after due consultation and consideration, comply with our Terms and Conditions of registration. Racist, homophobic, sexist, ageist or language abusive to people with learning or other disabilities will not be accepted and the right to register with AOH will be withdrawn.
     
  9. The Artists Open Houses festival covers the first four full weekends of May only. While Open House venues may list other opening dates as part of their brochure listing, including bank holidays, these dates do not constitute part of the official AOH festival dates.
     
  10. The May Festival is organised on the basis of geographic, independently organised trails. Where no appropriate trail exists, houses will be listed online and in the AOH brochure as Independent venues. All Open Houses may also choose to open as an Independent venue, irrespective of location.
     
  11. In coordinating and promoting the festivals, AOH will regularly consult with and seek the views of participating Open Houses, via focus groups and online surveys, ensuring it is, and remains, responsive to venues needs. However, in coming to decisions regarding the type and extent of services provided, and the nature of the direction and future development of the festivals, decisions reached by AOH trustees, guided by the organisation’s operating executive, will be contingent on the needs and interests of the festival as a whole, rather than the interests of any particular group.
     
  12. Focus groups will provide a forum for discussion of issues affecting the organization and promotion of the festivals. Attendees will be invited and informed of the meeting time and place well in advance. A minimum of one representative from each trail will be invited to attend each meeting. 
    The meeting agenda will be circulated to attendees before each meeting. Attendees and/ or Trails may submit agenda items for discussion, although AOH reserves the right to determine the overall content of the meeting agenda. Discussions and recommendations arising from meetings are advisory only and are not binding on AOH in any way.
     
  13. AOH will provide Open Houses with regular feedback and information regarding the provision of services, fees and other changes, including any decisions taken by the Board of Trustees, via focus group meetings, regular e-newsletters, reports and email communication.
     
  14. To meet its objectives, AOH intends to, but is not limited to, provide the following services. (AOH reserves the right to change these services from year to year):
  • An experienced team, with an organizational structure having extensive links to similar organisations and external consultants
     
  • Online registration process for venues to upload their listings
     
  • Complete professional distribution package - currently 50,000 brochures, 60,000 leaflet/maps distributed citywide and throughout the south east (print runs subject to annual review)
     
  • Regularly updated website - including facebook, twitter flickr and blog
     
  • Full web support
     
  • Open House first-timers advice manual
     
  • AOH iPhone app
     
  • Dedicated marketing campaign, as well as joint marketing and PR campaigns and strategies with the Brighton Festival and Fringe
     
  • Regular newsletters and e-news bulletins emailed out to artists and visitors
     
  • Regular focus groups and online surveys
     
  • PR providing extensive local and national press and TV publicity and coverage (comparative editorial worth for 2011 May festival : £98,314)
     
  • Cover and editorial pages in Latest Homes magazine
     
  • Reciprocal ads in suitable arts publications, such as Pallant House Gallery Magazine, Selvedge, Aesthetica
     
  • The Latest film offer
     
  • The Latest Best Open House Award
     
  • HOUSE Open Exhibition competition - an annual, curated exhibition providing a public and media focus for work of selected Open House artists
     
  • Marketing via Visit Brighton website and other partner websites.
     
  • Trail Registration

Section B: Website T & C

In using the AOH website, users are deemed to have agreed to abide by the following Terms and Conditions, together with any amendments, and to be bound by them. Breach of these Terms and Conditions, may result in access to the AOH website being terminated.

1. AOH will attempt to ensure that the information available on the website is accurate at all times. However, although we will use all reasonable means to correct errors and omissions as quickly as practicable after becoming aware or being notified of them, we will not be held liable for any errors or omissions.

3. We reserve the right to change or remove any website features without notice when necessary, or if unforeseen circumstances arise. We also reserve the right to remove any material that does not comply with the AOH Terms of Use. Any decision to remove such material is final and correspondence will not be entered into.

4. Material uploaded to the website is done so at the users own risk. Personal information will not be used, or disclosed to third parties, for any purpose other than running the AOH website, in accordance with the AOH Terms of Use.

5. By uploading material to the AOH website, users acknowledge a non-exclusive, worldwide, royalty-free, irrevocable licence to use uploaded material both on the website and in AOH printed brochures and marketing materials relating to the AOH festivals. Copyright of images shown on the AOH website remains with the artist, publisher or owner of the original artwork, and further distribution of these images, in whatever format, may require the consent of the copyright owner.

6. In uploading material to the AOH website, users must warrant that they have full right, power and authority to provide that material, and that by doing so they do not infringe any third party rights.
Users hereby indemnify AOH against any actions brought against AOH for alleged infringement of third party rights arising from the use of the material within the website.

7. AOH aims to handle all enquiries speedily and effectively and without prejudice. However, it is not possible to guarantee there will never be a problem or delay. Should you have any complaints, we request that they are put in writing and sent via e-mail through our online contact form.
We will endeavour to acknowledge any complaint received within two working days and you will be informed of a projected time scale for dealing with the complaint, together with the steps we intend to take in dealing with it.

These Terms and Conditions shall be governed by and construed in accordance with English law. You hereby submit to and agree that the sole jurisdiction and venue for any actions that may arise under or in relation to the subject matter hereof shall be the English courts.

Acceptance
All Open House venues are required to agree to the AOH Terms and Conditions when registering for the AOH festival by ticking the ‘acceptance’ box.
Artists Open Houses Ltd
Company Registration No. 5420675
(England and Wales)


© AOH 2013